The best time of a project is the end. You have invoiced a client, you have sent over the final deliverable, and you are in the process of beginning the next big thing you are about to tackle. Before you and your team enjoy the celebration drinks at the end of the project, there remains one final thing to do to complete the project. A post mortem (https://www.pagerduty.com/features/post-mortems/) analysis is a final thing to do.
Post mortems, which are also called project retrospectives and debriefs, are some of the important parts of the life of a project. When you use post mortems effectively, you can uncover insights that can be used by your team to streamline workflows, improve internal processes, and find the ways to increase the overall experience in the future projects.
Whether you are using such activities on a regular basis, this piece will work with a collection of tips to ensure your next project retrospective analysis meeting will be very effective and impactful.
The Post Mortem Meetings
The post-mortem meetings are often formed to be open forums that can be run to the end of the project where your team, clients, and your clients can analyze and identify all aspects that concern the project. During these meetings, many things can also be discussed. Post mortems are the best time to reflect and talk about the events that took place when the project was in progress. When you are running the post mortem event, the following questions must be answered.
- When can we do differently for our next project?
- What might have gone wrong during the project that can be avoided in the future projects?
- When we did best during this project?
Every freelancer or project have their ways of approaching the most modem meeting based on the style of the project, the size of the team, and the client type you will be working with. The following are the best suggestions that can be useful for getting the best from the meeting.
1. Conduct Post Mortems for every project
For many agencies, running post mortems can be an expensive option. However, this is a misguided option. Post mortems can be very insightful and valuable for every project you work on no matter the size.
2. Share the Agenda before the Meeting
Like it is with other meetings, your agenda must be made right for you to conduct the correct post mortem so that the discussion does not take another direction. Most teams avoid including the agenda because they feel it is a taxing event to formulate them.
3. Prepare with a Questionnaire Circulation
When you want your plan communicated to the team members, be sure to include a pre-meeting questionnaire to be completed before the post mortem meeting. This makes everyone prepared for the meeting in advance.
In the end, you must improve the client relationship with post mortems. When they are done correctly, post mortem meetings are often beneficial to improve the procedural operations and the client relations. Your post mortem meetings will become effective even if you use a handful of the tips above.